How to Apostille Certificates to Foreign Government (CFGs)
If you plan to use U.S. government documents overseas, you may need an apostille. One common document that requires this process is the Certificate to Foreign Government (CFG). CFGs are widely used for exporting products and meeting international regulatory requirements. Knowing how to apostille a CFG helps you avoid delays, document rejection, and shipping problems.
This guide explains what a CFG is, when you need an apostille, and how to complete the apostille process correctly.
What Is a Certificate to Foreign Government (CFG)?
A Certificate to Foreign Government (CFG) is an official document issued by U.S. government agencies, such as the Food and Drug Administration (FDA). It confirms that a product is legally manufactured and sold in the United States. Foreign governments often require CFGs for product registration and import approval.
CFGs are commonly used for:
Exporting food, cosmetics, and medical products
International product registration
Customs clearance
Regulatory compliance
Since CFGs are federal documents, they must be apostilled at the federal level.
What Is an Apostille?
An apostille is a government certification that verifies a document for use in another country. It is used between countries that are members of the Hague Apostille Convention. The apostille confirms that the signature and seal on your CFG are authentic.
Once the apostille is attached, your CFG becomes valid for official use in participating countries.
When Do You Need to Apostille a CFG?
You need to apostille your Certificate to Foreign Government if:
The destination country is part of the Hague Convention
The foreign authority requires official document authentication
Your CFG will be used for regulatory or legal purposes
If the destination country is not a Hague Convention member, your CFG will need embassy legalization instead of an apostille.
Step-by-Step Process to Apostille a CFG
Request the Original CFG
Start by requesting your Certificate to Foreign Government from the issuing agency, such as the FDA. Make sure the document includes:
An original signature
An official government seal
Correct company and product information
Any missing or incorrect information can cause delays.
Confirm Federal Apostille Requirement
CFGs are federal documents. This means they must be apostilled by the U.S. Department of State Office of Authentications. State offices cannot process federal documents.
Always verify that your CFG is an original or certified copy issued directly by the federal agency.
Complete the Apostille Request Form
Fill out the authentication request form from the U.S. Department of State. You will need to provide:
Your contact details
Destination country
Type of document
Return shipping information
Double-check the form to avoid processing errors.
Submit Your CFG for Apostille Processing
Send the following items together:
Your original CFG
Completed request form
Required processing fee
Prepaid return shipping envelope
You can submit documents by mail or use a professional apostille service. Many businesses choose services to speed up processing and reduce the risk of mistakes.
Receive Your Apostilled CFG
After processing is complete, the apostille certificate will be attached to your CFG. You can then use the document legally in the destination country.
Processing times vary depending on demand and submission method. Expedited options may be available through third-party services.
Common Mistakes to Avoid
Avoid these common problems when apostilling Certificates to Foreign Government:
Sending photocopies instead of originals
Submitting federal documents to state offices
Entering the wrong destination country
Missing payment or shipping labels
Using outdated forms
These mistakes often lead to rejection or long delays.
Apostille vs Embassy Legalization for CFGs
If the destination country is part of the Hague Apostille Convention, an apostille is enough. If the country is not a member, additional steps are required.
Non-Hague countries usually require:
Authentication by the U.S. Department of State
Legalization by the foreign embassy or consulate
Always confirm the requirements of the destination country before starting the process.
Why Use a Professional Apostille Service?
Many companies use professional apostille services because they offer:
Faster processing times
Document review and verification
Fewer submission errors
Secure handling of important documents
Tracking and status updates
This is especially helpful for businesses exporting regulated products or working with tight deadlines.
Conclusion
Apostilling a Certificate to Foreign Government is an important step when doing international business. While the process may seem complicated, following the correct steps makes it much easier.
By preparing your CFG properly, submitting it to the correct federal office, and avoiding common mistakes, you can complete the apostille process smoothly. Whether you handle the process yourself or work with a professional service, proper authentication helps ensure your documents are accepted and your international transactions move forward without delays.
